Medical Secretary

Assists the Director / Head of the Department maintaining his/ her personal work schedule, completes special work projects, and performs administrative/secretarial work with discretion confidentiality, materials and information.

·         Ensure through his / her action, either directly or indirectly that a superior quality of medical treatment, compassion and understanding is given to every patient served at the NMC Hospitals and Clinics.

·         Coordinates and supervises daily administrative operations of the Head of the Department.

·         Receives and distributes all incoming and outgoing correspondence.

·         Creates and maintains an efficient and comprehensive filing / records system to facilitate quick and easy access to documentation/correspondence and information, when required.

·         Answers telephone queries and make appointments for the Head of the Department.

·         Composes correspondence as instructed or required.

·         Accomplishes basic studies and special projects as assigned by the Head of the Department.

·         Undertakes administrative work related to Committees chaired or attended by the Head of Department including arranged meeting venues/times; taking and drafting minutes circulating these, following up on associated correspondence.

·         Prepares various statistical reports.

·         Maintains office supplies through an inventory and monitors issuance.

·         Operate office machines such as typewriter, fax copy machine and computer.

Performs other applicable tasks and duties assigned within the realm of the employee’s knowledge, skills and abilities.

• Ability to type in English at a speed of 45+ words per minute.
• Competent knowledge in operating Computer systems and compatible word processing data processing and speed sheet programs.
• Good in MS office – MS word, excel, PowerPoint.
• Good in report writing and meeting minutes.
• Effective communication organizational and administrative skills.
• Ability to compose official letters.
• Training in medical terminology.